in its Human Resources Division with duty station in “Belize City”
ABOUT DIGI: Digi owns and operates an extensive telecommunications network throughout the country of Belize in wireline, wireless and data services. The company offers and uses a wide range of products and technologies that include fixed line telephone service, fixed wireless, national and international calling services, prepaid services, an advanced LTE mobile network, international voice, and data roaming, Fiber internet and data services.
ABOUT ROLE:The Business Support Officer (BSO) is responsible for providing confidential and professional administrative support to the Senior Executive Management (C-Level and GMs) of the company. The incumbent is responsible for the delivery of the services to the assigned divisional senior executive team and ensure that all cleaning activities across the company are carried out in compliance with company standards. This position reports to the Administration Manager.
MINIMUM QUALIFICATION & SKILL REQUIREMENTS:
- Associate Degree in Business Administration or equivalent qualification
- Five (5) years of experience in administrative duties or related field
- Written and Verbal Communication Skills
- Strategic Thinking & Structured Execution
- Leading Change & Relationship Building
- Knowledge of Microsoft Suite (Primarily advanced Microsoft Excel, Word, Visio and Nitro)
- Knowledge of HRIS Software
- Administrative Skills
- Good organizational Skills
- Good PR Skills
- Critical thinking & problem solving
- Ability to work independently as well as in a team
MAIN RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:
Administrative Support
- Monthly employee divisional meetings (scheduling, preparing agenda minutes/managing actions arising).
- Provide administrative services for international and local workshops, seminars or conferences including registration, airline booking, hotel accommodations and per diem/cash advances (international only).
- Assist weekly in tracking vacation and other leaves for the division into the HRIS.
- Upon request, prepare and distribute employee IDs for new, existing, and project employees’ company wide.
- Provide Administrative support to divisional leadership for recruitment efforts, including tracking, reading, and actioning items with a sign-off list and with the Hiring Manager.
Reconciliation & Reporting
- Reconcile and process monthly credit card expenses and other vendors (Bravo Motors, Caribbean Tire, NAPA, Belize Estate Company, Belize Diesel & Equipment, Etc.) and submit to the Finance Department for payment.
- Analyze, track, and provide updates to C-Level/GMs regarding vacation and absence leave reports.
Leadership & Training
- Supervise cleaners’ company-wide, permanent, contract and temporary, to ensure that cleaning across the company is carried out in compliance with the company’s standards.
- Coordinate with Talent Management training attendance session dates/venue/attendance schedule.
Relationship Building
- Establish and maintain positive relationships with internal and external stakeholders, including staff, clients, and vendors.
- Act as a point of contact to address inquiries, resolve issues, and ensure excellent customer service.
PERSONAL ATTRIBUTES:
- Strong friendly interpersonal skills, ability to communicate with customers and teams across the organization in an honest and direct manner.
- Ability to confidently present ideas in a solution-oriented manner.
- High level of integrity and dependability with a strong sense of urgency and results-orientation.
- Agile, collaborative, and accountable in the execution of job functions.
If you are interested in joining our team, a letter of application accompanied with detailed Curriculum Vitae, copy of Certificate from highest level of education, and contact details of three (3) recent professional references should be submitted electronically no later than Friday, April 26th, 2024, and addressed to:
Employee Relations Manager
Belize Telemedia Limited
digicareers@livedigi.com